When looking to set up a new account with Straight Load you will need to contact your account manager and advise them that you are looking to despatch your account through MachShip. Please cc integrations@machship.com in your email.

Your email should be as follows:

Hi, 

I need to set up my account <insert account code> with Straight Loadso that I may consign with my new FMS partner MachShip. Can you please advise what my consignment note prefix should be? 

Also, could you please configure my POD updates to be sent back to the MachShip FTP container?

Once the Straight Load team responds then we need to fill out the carrier-specific options. 

Account Code - The account code will have been provided to you when your account was set up.

Consignment Prefix - The consignment prefix can be any 3 letter prefix you desire.

Reference Pools - Reference pools are utilised by MachShip in order to maintain a count on connotes, manifest, and item numbers. The reference pool will ensure that each of those numbers is unique to what we have sent to the carrier previously. More information can be obtained on reference pools here.

Straight Load requires the creation of 2 reference pools, for the Connote number and Manifest number.

To create the reference pool select the Create Carrier Reference Pool button at the bottom of the page.

If you are creating a new account then the Reference Pools will be set to the following fields:

Pool Name - Set as Straight Load Manifest Ref Pool <Account Code> 
Minimum Value - 0
Maximum Value - 999999 (that is six 9's)
Next Available Reference -  1
Cyclical - No

and

Pool Name - Set as Straight Load Connote Pool <Account Code> 
Minimum Value - 1
Maximum Value - 999999 (that is six 9's)
Next Available Reference -  1
Cyclical - No

It will appear as below:

Once created it will appear in the drop-down as below:

Once the account has been set up and all of the rates have been added, you will need to run a test to ensure that upon go-live, everything will run successfully. To do this, create a job and type in the Reference 1, Reference 2 and the Delivery Special Instructions as THIS IS A TEST. Once this has been created it will be booked with the carrier. 

If you receive a successful manifest message from MachShip then please send an email to the Straight Load Team and advise them that you are starting to despatch your Straight Load account through MachShip and that you would like to receive verification on the test file and permission to start to trade.

Please include the job number and request that they should cancel this to ensure that you are not charged. Please CC: integrations@machship.com on this email so we can help if required.