How to Import Test Consignments
If your user is in Test Mode or has been Enabled to see Test Consignments you will be able to generate Test Consignments via the Import Consignments Option.
How to Navigate to Import Consignments screen
- To get to the Import Consignments screen, from the top menu Create/Manage, click Import Consignments under the Consignments section.
- Or you can alternatively use the link here.
Import Consignments Process
MachShip can facilitate the mapping of a consignment file which you are able to internally produce in any of XML, Delimited or JSON formats. If you are unable to produce a file or are happy to utilize the MachShip generic version then please provide a file in the following format.
| Despatch Date | Despatch Time | Carrier | Account | Service | From Location Name | From Location Abbreviation | From Contact | From Phone | From Email | From Address Line 1 | From Address Line 2 | From Suburb | From Postcode | To Location Name | To Location Abbreviation | To Contact | To Phone | To Email | To Address Line 1 | To Address Line 2 | To Suburb | To Postcode | Special Instructions | Reference 1 | Reference 2 | Quantity | Item SKU | Item name | Type | Length | Width | Height | Weight |
- Add CSV Files (required fields only apply when attempting to create a consignment. If you are importing orders (pending consignments) then you can provide as much or as little data as desired)
- Despatch Date and Despatch Time (Not Required): If not provided then the current date will be utilised.
- Carrier, Account, Service (Not Required): If you wish to consign with a particular Carrier, Account or Service set them here. If not, MachShip will create the consignment via either the lowest cost or fastest ETA model. These will be the abbreviations stored in MachShip rather than the names. For example: TNT Road Express the carrier is TNT and the service is 76.
- From/To Location Name or From/To Location Abbreviation (one is required): You can either fill in the location name or its abbreviation. If it is a saved location, all the address info fields can be left blank. For a new one, Address Line 1 and Suburb are required.
- From/To Address Line 1 (required), Address Line 2, Suburb (required), Postcode (required), Contact, Phone or Email. (Note: Required fields are only if not using saved location): If you are not using a saved location then you will need to provide at least the address line 1 as well as a suburb postcode combination from the from and to locations.
- Reference 1 and Reference 2: Set reference field 1 and reference field 2. Please note that the Generic Consignment Import workflow will consolidate the file by From and To Locations as well as reference 1 and reference 2.
- Items: (Required): As stated above, the Generic Consignment Import workflow will consolidate rows based on the same from/to location details and reference 1 and reference 2. As such, each row will be one line item.
You will be required to set:- Quantity: Quantity for each line item.
- Item SKU or Item Name: If you decide to use a saved item, enter the SKU or Name, it will use the dimensions from the saved item.
If not using a saved item then you will need to provide: - Item Type - i.e Skid, Pallet, Carton or any other valid MachShip item type
- Length, Width, Height (cm)
- Weight (kg)
- Quantity: Quantity for each line item.
- Despatch Date and Despatch Time (Not Required): If not provided then the current date will be utilised.
An example of the file import would be as follows:
| Despatch Date | Despatch Time | Carrier | Account | Service | From Location Name | From Location Abbreviation | From Contact | From Phone | From Email | From Address Line 1 | From Address Line 2 | From Suburb | From Postcode | To Location Name | To Location Abbreviation | To Contact | To Phone | To Email | To Address Line 1 | To Address Line 2 | To Suburb | To Postcode | Special Instructions | Reference 1 | Reference 2 | Quantity | Item SKU | Item name | Type | Length | Width | Height | Weight |
| Test Sending Location | Test Sender | 61422 123 123 | test@test.com | 123 test street | Melbourne | 3000 | Tim Test | Tim Testington | 123 Test Street | Sydney | 2000 | Enter Through Front Gate | 123123 | 456456 | 2 | Big Carton | Carton | 25 | 25 | 60 | 20 | ||||||||||||
| Test Sending Location | Test Sender | 61422 123 123 | test@test.com | 123 test street | Melbourne | 3000 | Tim Test | Tim Testington | 123 Test Street | Sydney | 2000 | Enter Through Front Gate | 123123 | 456456 | 2 | Small Carton | Carton | 25 | 25 | 15 | 3 |
- Import Consignments
- Select Add Files and select the relevant file to be uploaded.
- Then Select Upload
The file will then appear in the import files grid as below:
- Select Add Files and select the relevant file to be uploaded.
- Import Type
TEST MODE - Import With Fallback: The import preview screen will show any errors, any consignments with errors will come through as Pending Consignments everything else will import as a consignment.
TEST MODE - Import Without Fallback: The import preview screen will show any errors and you are not able to proceed further.
- TEST MODE - Order: All the items will be imported as pending consignments.
- Import Type
- File Format: For each uploaded file, you can select the import file format, the default one is “GENERIC CONSIGNMENT IMPORTER V2”. Otherwise, select the relevant workflow you require.
You need to select any file on the list that you want to import and click on Import Consignments button to start the process.
Once selected the Import Consignment Modal will appear. This will validate the file and then request you to select the Route Selection Option. Once complete, select Import Consignments.
Once the import is complete MachShip will provide you with a list of successfully imported consignments or pending consignments and their relevant PC or MS numbers.