How to edit a Consignment

How to edit a Consignment

You can edit a consignment’s details, such as contacts, addresses, items or dates, as long as it hasn’t been manifested yet.

Before you start

  • You can only edit unmanifested consignments. Once a consignment is manifested, its details have already gone to the carrier’s system and can’t be updated in MachShip. To change a manifested consignment, contact the carrier with the consignment details.
  • Reprint your labels after editing. Any change means the labels on your items are out of date.

How to Navigate to an Edit Consignment Page 

Find the consignment you want to edit

You can open the Edit Consignment page from the Unmanifested Consignments page or from search.

Option 1: From the Unmanifested Consignments page

  1. From the top menu, go to Create/Manage and click Unmanifested Consignments under Consignments. You can also go straight to Unmanifested Consignments.
  2. Find the consignment, click the cog on the right-hand side and select Edit Consignment.
      



  1. Enter the consignment number in the search bar at the top right.
  2. Find the consignment in the results.
  3. Click the cog on the right-hand side and select Edit Consignment.

Make your changes

What you change decides how you save it. Some changes save straight away. Changes that affect pricing mean you’ll need to choose a new route first.

Changes that don’t affect pricing

You can update these details for both the pickup and delivery locations without changing the route or price:

  • Contact name
  • Contact details
  • Address (not the suburb)
  • References

Once you’ve made your changes, scroll down and click Update Consignment.

Changes that need a new route

These changes can affect the price and the services available, so MachShip will ask you to choose a new route:

  • Suburbs: a new suburb can change the pickup zone, delivery zone or distance travelled.
  • Items: carriers only accept certain item types, sizes and quantities, so changing an item’s quantity or measurements can change which carriers can take it.
  • Date or time: this can change the local transport services available and the consignment’s ETA.

To save these changes:

  1. Make your changes, then click Generate Routes.
  2. Choose a carrier and service from the updated list of routes and prices.
  3. Check the details on the route you chose, then click Update Consignment.

Repack items onto new packages


If you’re putting items onto new packages, such as moving several cartons onto a pallet, use the repack feature to copy the original item details across. You won’t need to enter dangerous goods (DG) items again, or the contents details for international shipments.

In the Items section, you’ll see:

  • Original items: the item count, total weight and total volume as they were first entered.
  • New packages: how your current packages compare with the original items.
  • Transfer data from old packages: choose what to copy to the new packages:
    • Items: item details, including DG items.
    • Contents: item contents (product data).
    • None: nothing is copied.

To repack:

  1. Remove the original items from the editor, or click Clear all items to replace every package.

    Note: The transfer options stay greyed out until you remove the original items.

  2. Add your new packages.
  3. Check that the New packages total matches the Original items total.
  4. Under Transfer data from old packages, choose Items, Contents or None.
  5. Because the items have changed, click Generate Routes. Then choose a route and click Update Consignment.
Not enough capacity? If the new packages can’t hold the original items, you’ll see a Not enough capacity warning. You can still transfer, but check the package weights first so you don’t lose any item or DG data.

Reprint your labels

Once you’ve saved your changes, reprint all labels for the consignment and put them on the items. Replace the old labels so the carrier scans the correct details.