How to create Carrier Account with Phoenix Transport

How to create Carrier Account with Phoenix Transport

When looking to set up a new account with Phoenix Transport you will need to set the specific options below:



Account Code - The account code would have been provided to you when your account was set up. 

State Account - Set the specific state account to YES, for the local courier assigned to. 

Reference Pools - Reference pools are utilised by MachShip in order to maintain a count on the connote, manifest and item numbers. The reference pool will ensure that each of those numbers is unique to what we have sent to the carrier previously. More information can be obtained on reference pools here. Phoenix Transport requires the creation of just 1 reference pool, for the Manifest number.

To create the reference pool select the Create Carrier Reference Pool button at the bottom of the page. 



If you are creating a new account then the Reference Pools will be set to the following fields:
 
Pool Name - Set as Phoenix Transport Manifest Ref Pool <Account Code
Minimum Value - 1
Maximum Value - 999999 (that is six 9's)
Next Value -  1
Cyclical - No
 
It will appear as sample below:    

Once created, it will appear in the drop-down as below:

Once done, click on the Save Carrier Account button.

How to set up the Ratecard:

Phoenix Transport is configured to price off the Carriers System and as such you will need to extract and upload the ratecard in the below format. This will contain all the available services for the Phoenix Transport local movements. 

Notes:

1. Set your Account Code in the Ratecard section or as per your preference as it's a free text field.
2. Please set the From zone and To zone as required 

CarrierRatecardServiceFrom ZoneTo ZoneReciprocalCubic ConversionBasicMinimumBreak TypeItem TypeBreak FromBreak ToPrice
PHOENIX SDP  N000WEIGHT 0 0
PHOENIX 01V  N000WEIGHT 0 0
PHOENIX 02V  N000WEIGHT 0 0
PHOENIX 04T  N000WEIGHT 0 0
PHOENIX 06T  N000WEIGHT 0 0
PHOENIX 08T  N000WEIGHT 0 0

Note: Only add the available services provided/assigned to you by Phoenix Transport.

Test:

Once the account has been set up and all of the rates have been added, you will need to run a test to ensure that upon go-live, everything will run successfully. To do this, create a job and type in the Reference 1Reference 2 and the Delivery Special Instructions as THIS IS A TEST. Once this has been created it will be booked in with the carrier. 

If you receive a successful manifest message from MachShip then please send an email to the Phoenix Transport Team (reference emails: support@hubsystems.com.au, thalkias@phoenixtransport.com.auKShaw@phoenixtransport.com.au) and advise them that you are starting to despatch your Phoenix Transport account through MachShip and that you would like to receive verification on the test file and permission to start to trade.

Please include the job number and request that they should cancel this to ensure that you are not charged. Please CC: integrations@machship.com on this email so we can help if required. 

On confirmation from the support team that the setup is validated, you are free to begin to consign. 


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