How to create a Carrier Account with Western Parcel Express
When looking to set up a new account with Western Parcel Express, you will need to contact their team and advise them that you are looking to despatch your account through MachShip. Their team can be contacted at ashlie.rawnsley@wpe.com.au. Please CC: integrations@machship.com in your email.
Your email should be as follows:
Hi Team,
I need to set up my account <insert account code> with Western Parcel Express so that I may consign with my new FMS partner MachShip. Can you please advise what my consignment note prefix should be?
Account Code - The account code would have been provided to you when your account was set up.
Consignment Prefix - This will be provided in the email above.
Reference Pools - Reference pools are utilised by MachShip in order to maintain a count on connotes, manifests and item numbers. The reference pool will ensure that each of those numbers is unique to what we have sent to the carrier previously. More information can be obtained on reference pools here. Western Parcel Express requires the creation of just 1 reference pool, for the Connote number.
To create the reference pool select the Create Carrier Reference Pool button at the bottom of the page.
If you are creating a new account then the Reference Pools will be set to the following fields:
Pool Name - Set as WPE Connote Re Pool <Account Code>
Minimum Value - 1
Maximum Value - 999999 (that is six 9's)
Next Available Reference - 1
Cyclical - No
It will appear as below:
Once created, it will appear as below on the carrier account page:
Should you already be trading on an existing account please set the next available field as 1000 consignments higher than the highest connote number on your previous account.
Test:
Once the account has been set up and all of the rates have been added, you will need to run a test to ensure that upon go-live, everything will run successfully. To do this, create a consignment - please make Reference 1 and Reference 2 and the Delivery Special Instructions as THIS IS A TEST. Once this has been created please manifest the consignment to the carrier. If you experience any issues please contact support@machship.com.
Advise the carrier team of the connote number and request that they should cancel this to ensure that you are not charged. Please CC: integrations@machship.com on this email so we can help if required.
On confirmation from the carrier team that the setup is validated, you are free to begin to consign.
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