When you're looking to set up a new account with Total Logistics Solution, you'll need to contact their IT department and let them know that you're looking to despatch your account through MachShip. This team can be contacted at support@gscms.com. Please cc integrations@machship.com in your email.

Your email should be as follows:

Hi Support team, 

I need to set up my account <insert account code> with Total Logistics Solutions so that I may consign with my new FMS partner MachShip. Can you please advise what my manifest and connote range should be? 

Can you please set up to have all my Status updates and PODs sent through to the MachShip FTP directory?

They will respond with a series of documentation as attachments and the following.

Note: MACHSP is a fictitious account code; you will see your account code.

• Consignments, freight labels, and dispatch manifests must be numbered according to Bluestar standard numbering schemes:

Account code =Your TOTAL LOGISTICS SOLUTION Account code (e.g. MACHSP)

Manifest Range = M + “ACCOUNT CODE” + 4 DIGIT COUNTER

Manifest Range =MMACHSP 0001 – MMACHSP9999

Connote range = “ACCOUNT CODE” + 5 DIGIT COUNTER

Connote range =MACHSP00001 – MACHSP99999

Serial Range = S + “CONNOTE NUMBER” + 3 DIGIT COUNTER

Serial Range = SMACHSP00001001 – SMACHSP99999999

• Data must be generated in the format described in the attached document.

• Supporting document printouts (consignment, item label, and dispatch manifest) based on Total Logistics Solution standard format (attached) must be generated for relevant data.

Do not be concerned by the documentation that is provided, MachShip is well integrated with Total Logistics Solution and you will only need to take note of the ranges that are provided as if you have an existing account as we will need to ensure we are creating unique consignment note numbers. 

The specific options for Total Logistics Solution are:

Account Code - The account code will be provided to you when your account is set up. 

Reference Pools - Reference pools are utilized by MachShip in order to maintain a count on connote, manifest, and item numbers. The reference pool will ensure that each of those numbers is unique to what we previously sent to the carrier. More information can be obtained on reference pools here. As above Total Logistics Solution requires the creation of 2 reference pools, one for the Connote number and one for the Manifest reference.

To create the reference pool, select the Create CarrierReference Pool button at the bottom of the page.

 

If you are creating a new account, then the reference Pools will be set to the following fields:

Connote:

Pool Name - Set one as "Total Logistics Solution Connote Pool <Account Code>" and one as Total Logistics Solutions Consignment Pool <Account Code>
Minimum Value- 1
Maximum Value - 99999 (that is five 9's)
Next Value -  1
Cyclical - No

Manifest:

Pool Name - Set one as "Total Logistics Solution Manifest Pool <Account Code>" and one as Total Logistics Solution Consignment Pool <Account Code>
Minimum Value- 1
Maximum Value - 99999 (that is five 9's)
Next Value -  1
Cyclical - No

It should appear as below, and select Create Carrier Reference Pool button to create. 

Once saved, it will appear in the drop-down as below. 

If you're already trading on an existing account, please set the next available field as the minimum value provided in the email you received from the Total Logistics Solutions support team, which was outlined above. 

Test:

Once the account has been set up and all of the rates added, you will need to run a test to ensure that everything will run successfully upon go-live. To do this, create a consignment - please make Reference 1 and Reference 2 and the delivery special instructions THIS IS A TEST. Once this has been created, please manifest the consignment to the carrier. If you experience any issues, please contact support@machship.com.

If you receive a successful manifest message from MachShip then please send an email to support@gscms.com and advise them that you are starting to despatch your Total Logistics Solutions account through MachShip and that you would like to receive verification on the test file and permission to start to trade. Please include the label pdfs for the manifest, connote, and items.

Please let the support team know about the connote number and ask that they cancel this to ensure you are not charged. Please cc integrations@machship.com on this email so we can help if needed. 

On confirmation from the support team that the setup has been verified, you are more than welcome to begin to consign.