When looking to set up a new account with Air Road Distribution you will need to contact their IT department and advise them that you are looking to despatch your account through MachShip. This team can be contacted at it@airroad.com.au. Please cc integrations@machship.com in your email.

Your email should be as follows:

Hi Support team, 

I need to set up my account <insert account code> with Air Road so that I may consign with my new FMS partner MachShip. Can you please provide the following:

 - Company Name
- Location Code
- Client code
- Consignment prefix

Once the Air Road team responds, then you will need to fill out the specific options. 

Account Code - The account code will have been provided to you when your account was set up.  
Company Name - The company name set on the AirRoad system provided in the email.
Location Code -This will be the Location Code received in the above email from Air Road.

Client Code (Customer Code) - This will be the Client Code received in the above email from Air Road 

Tracking Username & Password - This will be your login for the Airroad System

Consignment Prefix - This will be the prefix received in the above email from Air Road.

Reference Pools - Reference pools are utilised by MachShip in order to maintain a count on connotes, manifests and item numbers. The reference pool will ensure that each of those numbers is unique to what we have sent to the carrier previously. More information can be obtained on reference pools here. This integration requires the creation of 2 reference pools, for the Connote and Manifest number.

To create the reference pool select the Create Carrier Reference Pool button at the bottom of the page. 

If you are creating a new account then the Reference Pools will be set to the following fields:

Pool Name - Set as Airroad Man Ref Pool <Account Code> 
Minimum Value - 1
Maximum Value - 9999999 (that is seven 9's)
Next Available Reference -  1
Cyclical - No

and

Pool Name - Set as Airroad Con Ref Pool <Account Code> 
Minimum Value - 1
Maximum Value - 9999999 (that is seven 9's)
Next Available Reference -  1
Cyclical - No

It will appear as below:

Once created it will appear in the drop-down as below:



Click Save Carrier Account button once done with the setup.

Should you already be trading on an existing account, please set the next available field as 1000 consignments higher than the highest connote number on your previous account. 

Test:

Once the account has been set up and all of the rates have been added, you will need to run a test to ensure that upon go-live, everything will run successfully. To do this, create a consignment - please make Reference 1 and Reference 2 and the delivery special instructions, THIS IS A TEST. Once this has been created please manifest the consignment to the carrier. If you experience any issues please contact support@machship.com.

If you receive a successful manifest message from MachShip then please send an email to it@airroad.com.au and advise them that you are starting to despatch your Airroad Distribution account through MachShip and that you would like to receive verification that the job has been successfully received. 

Advise the carrier of the connote number and request that they should cancel this to ensure that you are not charged. Please cc integrations@machship.com on this email so we can help if required. 

On confirmation from the carrier that the set-up is validated, you are free to begin to consign.